Lead captured
From website, ads, WhatsApp, walk-ins and partner agents — instantly, with no typing.
AI EDUCATION CRMEducation SaaS for every kind of institution
Built and proven inside a working education institution — now open to all.
AI education CRM — your institution, on autopilot.
One AI system runs it all, 24/7 — lead qualification, counselling, admissions, fees, attendance, exams, certificates and placement. Every student detail in one source. No one needed in between.
3–8people's work, one system
10stages, enquiry → alumni
3 daysto move your old data
1source for every student
Website enquiry · 11:42 pmAI replied in 4 sec
Lead qualified82% likely to join
Campus visitBooked · Sat 11:00
Fee received₹24,000 · receipt sent
Absent todayParent informed
CertificateAuto-completed · fee ₹0
SchoolsCollegesUniversitiesCoaching & Training InstitutesOnline AcademiesEducation ConsultantsEdTech Admission PartnersMulti-campus GroupsSchoolsCollegesUniversitiesCoaching & Training InstitutesOnline AcademiesEducation ConsultantsEdTech Admission PartnersMulti-campus Groups
Switching from another CRM, Excel sheets or an ERP?We import everything — leads, students, fees, attendance (even from biometric devices) — in any format, in 3 days.
See migrations →
Marketing automation
Marketing is 60% of the admission work. CampusFlow runs it.
Ads, enquiries, promotions, follow-ups and cost per admission — planned, sent, tracked and reported by one system, 24/7, while your team does the rest.
Live marketing funnel● Live
Ad spend this month0
Cost per admission0
Best sourceMeta · MBA
Example numbers — your dashboard shows your own, live.
Campaign: MBA scholarship● Sending
Course: MBACity: PuneScore 60%+Not admitted
WhatsAppEmailSMSAI call
0Sent
0Delivered
0Read
0Replied
0Visits booked
Replies go straight to the AI counsellor — hot leads to your team.
Leads come in from — no limit on sourcesGoogle AdsMeta — Facebook & InstagramYouTubeWebsite & SEOLead portalsWhatsApp & chatCalls & IVRReferrals & agentsEvents & open daysOld & cold lists
The AI assistant · live
It answers every student and parent before you even see the message.
On WhatsApp, Telegram, your website chat or any app — the AI reads each message, checks the CRM, replies and takes action. Hover to pause.
WhatsAppTelegramWebsite chatInstagramFacebook MessengerSMSEmailAny app via API
WhatsApp inbox AUTO · 24/7
Enquiry → alumni
Ten stages. One record. Zero chasing.
Keep scrolling — every stage runs on its own.
AI qualifies
Asks the right questions and scores every lead on how likely they are to join.
AI counsels 24/7
Real one-on-one conversations in Hinglish, English and regional languages.
Visit or demo booked
Campus visits, demos and online meetings with automatic reminders.
Form, payment, admission
Online form, document check, payment by screenshot or gateway — permanent Student ID issued.
Fees on autopilot
Instalments, reminders before due dates, receipts on WhatsApp, live balance.
Classes & attendance
Timetables, attendance sheets, guardian alerts the same day a student is absent.
Exams & results
Date sheets published, online exams marked automatically, mark sheets sent to students and parents.
Certificate
Fills itself in when the course is complete and fees are cleared.
Placement & alumni
Jobs to eligible students, interviews, offers — alumni refer the next batch.
Admissions board · self-sorting
Leads sort themselves into admissions.
AI scores every lead, moves the likely ones forward, books visits and confirms admissions — the seats bar fills while your team does other work.
CampusFlow AI is sorting leadsSeats filled
New enquiries 0
Qualified 0
Visit / demo 0
Admitted 0
Fees & onboarding 0
One database
Every department plugs into one source of truth.
Tap a department.
CampusFlow
One database
One database
AI for your team · internal
Not just for students. Your management's AI too.
Inside the CRM, the same AI watches every process: it scores lead probability, raises escalations, gives advice for each process, and reports on the person responsible in every department — on live dashboards and as live reports on your mobile, WhatsApp, email or browser.
Person-wise live reportLIVE
Ask CampusFlow AI
…
CF
CampusFlow ReportsTo the Director · mobile, WhatsApp, email
LIVESample names and numbers for illustration.
Your AI workforce
Hire AI agents like staff. From ₹2,000 per agent.
Add as many AI agents as you need — each with a full job profile like a real employee: a name, a role, skills, languages, a shift and a manager it reports to. They work round the clock, side by side with your team.
● On duty 24/7
Admissions Agent
Answers enquiries, qualifies leads, books visits
- Shift
- 24 × 7 × 365
- Languages
- English, Hinglish + regional
- Reports to
- Admissions head
- Access
- Only what you allow
● On duty 24/7
Counsellor Agent
Course advice, follow-ups, objections, forms
- Shift
- 24 × 7 × 365
- Languages
- English, Hinglish + regional
- Reports to
- Senior counsellor
- Access
- Only what you allow
● On duty 24/7
Accounts Agent
Fee reminders, receipts, instalments, dues
- Shift
- 24 × 7 × 365
- Languages
- English, Hinglish + regional
- Reports to
- Accounts head
- Access
- Only what you allow
● On duty 24/7
Front Desk Agent
Visits, calls, timings, directions, parent queries
- Shift
- 24 × 7 × 365
- Languages
- English, Hinglish + regional
- Reports to
- Office manager
- Access
- Only what you allow
● On duty 24/7
Exam Cell Agent
Date sheets, results, mark sheets, re-checks
- Shift
- 24 × 7 × 365
- Languages
- English, Hinglish + regional
- Reports to
- Exam controller
- Access
- Only what you allow
● On duty 24/7
HR & Placement Agent
Staff queries, jobs, interviews, alumni
- Shift
- 24 × 7 × 365
- Languages
- English, Hinglish + regional
- Reports to
- HR head
- Access
- Only what you allow
● On duty 24/7
Marketing Agent
Campaigns, promotions, cost per admission
- Shift
- 24 × 7 × 365
- Languages
- English, Hinglish + regional
- Reports to
- Marketing head
- Access
- Only what you allow
● On duty 24/7
Director’s Agent
Reports, escalations, answers any question
- Shift
- 24 × 7 × 365
- Languages
- English, Hinglish + regional
- Reports to
- Director
- Access
- Only what you allow
AI agents from ₹2,000 per agent / month · add or remove any timeBuild my AI team
Automation · 24/7
When this happens, CampusFlow does that.
No-code rules run day and night. Build your own in minutes.
WHENA lead is created — from any source
THENInstant welcome on WhatsApp, email and SMS
WHENA new enquiry arrives — any hour
THENAI replies, qualifies and scores it
WHENA lead comes in
THENSegregated by course, source, city and score
WHENA student asks about a course or subject
THENCourse-wise messages and emails sent automatically
WHENA lead is 75%+ likely to join
THENHottest-first call list for counsellors
WHENA visit is booked
THENReminders a day and 2 hours before
WHENA fee is due in 5 days
THENPersonal WhatsApp reminder + receipt on payment
WHENA student is marked absent
THENGuardian informed the same day
WHENA teacher applies for leave
THENFree teacher assigned as substitute, timetable updated
WHENResults are published
THENMark sheets sent to every student and parent
WHENCourse done and fee balance is ₹0
THENCertificate auto-completed and sent
WHENAn important email arrives
THENForwarded as an alert on WhatsApp or Messenger
WHENA complaint comes in
THENPrincipal alerted, tracked to closure
WHENAn ad lead turns into an admission
THENCost per admission calculated
Live command centre
One dashboard for all — marketing to administration, live.
From the first enquiry to an escalation, everything raises an alert to the right person — and every number updates as it happens. Hourly, daily and weekly reports reach you on mobile, WhatsApp, email or browser.
Enquiries today126▲ 18% vs yesterday
Qualified by AI7459% of enquiries
Admissions this week41Seats filled 78%
Fees collected today₹12,40,000Dues ₹3.2L · reminders on
Admissions by source cost per admission
Live alerts LIVE
Reports sent automatically
Hourly enquiries & hot leads → Admissions headDaily collections & dues → Accounts & DirectorWeekly admissions, attendance, placement → ChairmanInstant complaints & escalations → Principal
Sample numbers for illustration.
0Self-running, no staff needed in between
0Features in one education CRM
0To merge millions of old records
0Logins — student to chairman
Public & registration forms
Forms that collect, get paid and reply — instantly.
Put enquiry, admission and registration forms on your website, ads or WhatsApp. Payment by gateway or UPI is built in. The second a form is submitted, the lead is created, the receipt is sent and a welcome message reaches the student on WhatsApp, email and SMS.
Enquiry formsAdmission formsRegistration + feeDocument uploadPayment gateway & UPI
Registration · BBA 2027campusflowcrm.com/apply
Registration fee₹500
✓ Payment received · UPI✓ Receipt sent✓ Lead created & scored 82%✓ Welcome on WhatsApp · email · SMS✓ Counsellor alerted
Connected to everything
Leads flow in. Accounts flow out.
Lead portals link by API, so every enquiry lands in the CRM the second it is made. Every receipt flows out as automatic accounting — GST, TDS, Tally, Busy or your ERP.
LEADS IN · BY APIEducation portalsListing sitesMeta lead adsGoogle lead formsYour websiteWhatsApp & TelegramPartner agentsAny API
CampusFlowone database
AUTO ACCOUNTING OUTGST invoicesTDSTallyBusyYour ERPBank & UPIPayment gatewayExcel / CSV
A login for everyone
Each person sees only their part.
Student
Timetable, attendance, fees, exams, certificates
Parent
Attendance alerts, fees, results, notices
Teacher
Timetable, substitutions, attendance, marks
Counsellor
Scored leads, follow-ups, visits
Accounts
Receipts, dues, expenses, reports
HR & Placement
Staff, payroll, jobs, offers
Consultant portal
Own leads, reports, dashboard, commission
Chairman & Director
Every department, live
Your data
Millions of old records. One clean database. 3 days.
Excel & Google SheetsOld softwareOther CRMsPaper registers
Day 1 · ImportDay 2 · Clean & matchDay 3 · Live
Duplicates matched into one record per student. Your old system keeps running until the switch. How migrations work →
Our cloud
We host, manage and back it up.
Your own server
On your campus, under your control.
Remote database
Your chosen data centre or cloud account.
Security built in
Role-based logins, full activity log, AI limited to what you allow.
The value
The most affordable employee you will ever have.
Works every hour, never takes leave, never forgets a follow-up — across every department. Priced per user, per month.
Plans · priced per user / month
Pick your starting team size. Add users any time.
Every plan is billed per user, per month — with or without the AI assistant. Your per-user price is shared at the demo.
STARTER3users minimum
Small institutes and consultants getting organised.
- Enquiries, visits & admissions
- Fees, receipts & reminders
- WhatsApp alerts
GROWTH7users minimum
Growing schools, institutes and agencies.
- Everything in Starter
- Attendance, exams & mark sheets
- Teacher & substitute management
INSTITUTION12users minimum
Colleges and multi-department institutions.
- Everything in Growth
- Placement, HR, hostel & inventory
- Live dashboards for management
ENTERPRISE20users minimum
Universities and multi-campus groups.
- Everything in Institution
- Multi-campus & partner colleges
- Own server or remote database
All prices are per user, per month. Students, parents and partner logins for viewing are included. Get your per-user price →
Use cases
One CRM, every kind of education business.
School Management System
Admissions, fees, parents, attendance
See how it works →College Management System
Enquiry to placement, batches, labs
See how it works →University Management System
Faculties, campuses, intakes
See how it works →Online Education CRM & LMS
Ads to certificates, on autopilot
See how it works →CRM for Education Consultants
College match, forms, consultant portals
See how it works →All features
85+ features in one CRM
See how it works →FAQ
Education CRM — what institutions ask us
What is an education CRM?
An education CRM manages enquiries, admissions, students, fees and communication for an educational institution in one system. CampusFlow adds an AI assistant that works 24/7.
Is CampusFlow a school management system or a CRM?
Both. CampusFlow is an education CRM and a school management system in one: admissions, fees, attendance, exams, hostel, library and placement share one database.
Who can use this education CRM?
Schools, colleges, universities, coaching and training institutes, online academies, EdTech admission partners and education consultants.
How is CampusFlow priced?
Per user, per month. Plans start at a minimum of 3, 7, 12 or 20 users, and AI agents start from ₹2,000 per agent.
Can CampusFlow really run without staff?
Yes for routine work: enquiries, qualification, follow-ups, reminders, receipts, attendance alerts and reports run on their own, 24/7. Your team steps in only where you want a human — for example complaints or final approvals.
Is it only for colleges?
No. CampusFlow is an education CRM for schools, colleges, universities, coaching and training institutes, online academies and admission consultants.
Do we have to change how we work?
No. Courses, fees, stages, forms, roles and AI rules are set up around your process, and changes take minutes.
How do you move our old data?
We merge Excel sheets, old software and other CRMs into one database in 3 days — even millions of records — keeping your dropdown values exactly as they are.
Where is our data stored?
Your choice: our cloud, your own server, or a remote database in your chosen data centre. Export it any time.
Can the AI share a student's details with the wrong person?
No. Each staff member, partner and AI assistant sees only what you allow in settings.
How many users can we have?
Plans start at a minimum of 3, 7, 12 or 20 users. Each extra user is added at the same per-user price.
How much does it cost?
Pricing is per user, per month, and costs less than one staff member. Plans start at a minimum of 3, 7, 12 or 20 users, and you can add users any time. We share your per-user price at the demo.
What is an education CRM?
CampusFlow is an education CRM with a built-in AI assistant, made for schools, colleges, universities, coaching institutes, online academies and education consultants. One education CRM replaces the spreadsheets, receipt books and chat groups that most institutions run on today.
Unlike a generic CRM, this education CRM follows the full student lifecycle: enquiry, lead qualification, counselling, admission, fees, attendance, exams, certificates, placement and alumni. It works as a school management system, a college management system and a student management system in one database, so every department sees the same record.
The AI in our education CRM answers students and parents 24/7 on WhatsApp, Telegram and website chat, scores lead probability, sends fee reminders, alerts guardians about absence and gives management live reports. Admission teams use it as admission management software; owners use it as an AI CRM that reports every hour.
Moving to the CampusFlow education CRM takes three days, even with millions of old records from another CRM, Excel or an ERP. Pricing is per user, per month, with plans starting at 3, 7, 12 or 20 users.
See your own institution running on AI.
A 30-minute demo with your real courses, fees and process. Fill the form — it opens WhatsApp with everything ready to send.